Start by determining who your audience is, what they are likely to know already and under what circumstances will they be using the Infoflip.
Some possible ways to organize information:
- From general to specific
- From specific to general
- From what the audience already knows to new information
- Step by step
- From most important to least important
Use plain words
|disseminate||send out, distribute|
|expedite||hasten, speed up|
|facilitate||make easier, help|
|formulate||work out, devise, form|
|in lieu of||instead of|
|optimum||best, greatest, most|
Cut out unnecessary words
|with regard to||about|
|by means of||by|
|in the event that||if|
|until such time||until|
|during such time||whle|
|in respect of||for|
|in view of the fact||because|
|on the part of||by|
|under the provisions of||under|
|with a view to||to|
|it would appear that||apparently|
|it is probable that||probably|
|notwithstanding the fact that||although|
|adequate number of||enough|
|excessive number of||number|
Use active sentences that start with verbs
- Instead of: It is recommended that trenches that are two metres or deeper have support. Use: Support trenches two metres or deeper.
- Instead of: The computer should be switched on.
Use: Switch on the computer.
- Other Examples: Open the valve. Press the emergency button. Tell your supervisor.
Example: Fill out an incident report (2).
Link to another page if the subject has already been covered.
- In capitalization and punctuation for bullets and headings
- In abbreviations and spacing (e.g., 2m. / 2 metres / 2 m)
- Keep lists parallel.
- Use numbers instead of bullets only when describing step-by-step procedures.
- Watch order of list items; put notes and warnings at the start of the instructions, or before the list item to which they refer.
- If the list item is a full sentence, use appropriate punctuation.
Do a Test Run
- Before submitting your text, get feedback from people who are likely to use the Infoflip.